Business Reports

Hisaabo gives you 11 ready-made reports that cover every aspect of your business finances. All reports pull live data from your invoices, payments, and expenses — no manual data entry needed.

You will find the reports page at Reports in the sidebar navigation after selecting a business.

The three reports you’ll live in: Outstanding (who owes you money, sorted by how late they are), Cash Flow Forecast (can I afford this month’s rent?), and Daybook (what happened today). Open them in that order on a Monday morning.

How the reports page works

The reports page has two parts:

Sidebar (left) — lists all 11 reports grouped into four categories: Financial, Receivables & Payables, Inventory, and Payments & Tax. Click any report name to open it. On mobile, tap the menu icon at the top-left corner to open the sidebar.
Report area (right) — shows the selected report along with the date range bar at the top.

Date range bar

Every report shares the same date range bar at the top. You can pick from these presets:

Preset	What it covers
This Month	1st of the current month to today
Last Month	Full previous calendar month
Last 30 Days	Rolling 30-day window ending today
This FY	Current Indian financial year (1 April to today)
Last FY	Previous full financial year (1 April to 31 March)
Custom	Pick any start and end date you want
All	No date filter — shows everything

The default preset when you first open the reports page is This Month.

Sticky date range

When you pick a date range on one report, that same date range stays in place when you switch to another report. You do not need to re-select dates every time. Hisaabo shows a brief tip the first time you switch reports to let you know about this.

Your selected preset is also saved in your browser. If you close the page and come back later, the same preset will be active.

CSV export

All tabular reports (Daybook, Sales Register, Purchase Register, Outstanding, Party Statement, Stock Summary, Item-wise Sales, Payment Summary, and Tax Summary) have a Download CSV button. Click it to save the current report data as a CSV file. You can open the CSV file in Excel, Google Sheets, or any spreadsheet app for further analysis.

Financial reports

1. Daybook

The daybook is a chronological record of every financial transaction in your business for the selected period. Think of it as your daily diary of money coming in and going out.

What it shows at the top (summary cards):

Card	Meaning
Sales Invoiced	Total value of sale invoices created
Payments Received	Money received from customers
Payments Made	Money paid to suppliers
Purchase Invoiced	Total value of purchase invoices
Expenses	Total expenses recorded
Net Cash Movement	Money in minus money out (positive means you gained cash)

The table below lists every transaction grouped by date. Each entry shows:

Type icon — blue for invoices, green for payments, amber for expenses
Party or category name — who the transaction was with, or which expense category
Reference number — invoice or payment number
Mode — how the payment was made (cash, UPI, bank transfer, cheque)
Debit column — money going out (shown in red)
Credit column — money coming in (shown in green)

At the bottom of each day’s entries, you see a Day Total row summarising that day’s debits and credits.

Filtering: Use the tabs at the top of the table to filter by transaction type — All, Invoices, Payments, or Expenses.

2. Sales Register

A detailed list of every sale invoice in the selected date range.

Summary cards at the top: Subtotal, Total Tax, Total Amount, and Invoice Count.

Each row in the table shows:

Column	What it means
Date	Invoice date
Invoice #	Your invoice number
Doc Type	Invoice, credit note, debit note, etc.
Customer	Customer name and state
GSTIN	Customer’s GST number (if available)
Subtotal	Amount before tax
Discount	Any discount applied
Tax	GST amount
Total	Final invoice amount
Paid	How much has been paid so far
Status	Paid, Partial, Unpaid, Overdue, Draft, or Cancelled

This report is useful for filing GST returns and for reviewing your sales trends over any period.

3. Purchase Register

Same structure as the Sales Register, but for purchase invoices from your suppliers.

Summary cards: Subtotal, Total Tax, Total Amount, and Bill Count.

Each row shows: Date, Invoice #, Supplier name, Supplier GSTIN, Subtotal, Discount, Tax, Total, Paid amount, and Status.

Use this report to track what you owe to suppliers and to reconcile purchase tax (input credit) for GST.

Receivables & Payables reports

4. Outstanding Report

Shows you who owes you money (receivables) and whom you owe money to (payables), broken down by how old the unpaid invoices are.

Summary cards: Total Receivable (green) and Total Payable (red).

Aging buckets: Outstanding amounts are split into four time bands so you can see which payments are most urgent:

Column	Meaning
Current	Due within the last 30 days
31-60 days	Overdue by 31 to 60 days
61-90 days	Overdue by 61 to 90 days
90+ days	Overdue by more than 90 days
Total	Full outstanding amount for that party

Each party row also shows their phone number for easy follow-up. A Total row at the bottom sums up each aging column.

Filtering: Toggle between All Parties, Customers only, or Suppliers only using the tabs above the table.

5. Party Statement

A complete ledger for a single customer or supplier, showing every invoice and payment between you and that party in chronological order.

How to use it:

Select the Party Statement report from the sidebar.
A Party selector appears below the date range bar. Search for and select the customer or supplier you want.
The statement loads automatically.

Party header: Shows the party’s name, type (customer/supplier), GSTIN, phone, and location.

Summary cards: Total Debit, Total Credit, and Closing Balance. The closing balance shows Dr (they owe you) or Cr (you owe them) with colour coding — red for debit, green for credit.

The ledger table shows:

Column	What it means
Date	Transaction date
Type	Invoice or Payment
Ref #	Invoice or payment number
Description	Invoice description or payment note
Debit	Amount charged to this party
Credit	Amount received from or paid to this party
Balance	Running balance after each transaction

This report is commonly shared with parties as an account statement. Download it as CSV and send it via email or WhatsApp.

Inventory reports

6. Stock Summary

A snapshot of your current stock levels across all items. This report does not depend on the date range — it always shows your stock as of right now.

Summary cards at the top:

Card	Meaning
Total Cost Value	Total stock valued at purchase price
Total Sale Value	Total stock valued at sale price
SKU Count	Number of distinct items/variants tracked
Low Stock	Number of items below their low-stock alert threshold

Filters:

Category dropdown — filter items by category (only shows categories that have items in stock)
Show Zero Stock — toggle to include items with zero stock (hidden by default)

The table shows each item with:

Item name (with a yellow Low badge if below alert threshold)
Category
HSN code and unit
Current stock quantity
Purchase price and sale price
Stock value (quantity multiplied by purchase price)

Variant items: If an item has variants (for example, a shirt in sizes S, M, L), it appears as a collapsible row. Click the row to expand and see each variant’s individual stock, prices, and values. A badge shows the total variant count.

7. Item-wise Sales

Shows how much revenue and quantity each item generated in the selected period. Useful for identifying your best-selling products and highest-margin items.

Summary cards: Total Revenue and Item Count.

Each row shows:

Column	What it means
Item	Product or service name
Category	Item category
Qty Sold	Number of units sold (with unit label)
Revenue	Total revenue from this item
Avg Price	Average selling price per unit
Invoices	Number of invoices this item appeared on
Customers	Number of unique customers who bought this item
Margin %	Gross margin percentage (revenue minus estimated cost, divided by revenue)

Margin colour coding: Margins above 30% are shown in green, 10-30% in neutral colour, and below 10% in red.

Sort options: Use the Sort by dropdown to sort the list by Revenue (default), Quantity, Invoices, or Margin.

Period comparison: Click Compare to previous period to add a Change column showing the percentage change in revenue compared to the equivalent previous period. For example, if you are viewing “This Month,” the comparison is against last month. Increases show in green, decreases in red.

Payments & Tax reports

8. Payment Summary

An overview of all payments received and made in the selected period, grouped by payment mode.

Summary cards:

Card	Meaning
Total Received	Money received from customers
Total Made	Money paid to suppliers
Total Expenses	Expenses paid out
Net Cash Movement	Received minus made minus expenses

By Payment Mode table: Shows a breakdown of payments by mode (Cash, UPI, Bank Transfer, Cheque, etc.), with the associated bank account (if applicable), transaction count, and total amount for each mode.

Payments list: Below the mode breakdown, you see individual payment records. Each row shows the date, payment number, party name, type (Received or Made), amount, and payment mode.

Filtering: Toggle between All, Received only, or Made only using the tabs.

9. Tax Summary

Shows your GST tax position for the selected period — how much tax you collected on sales versus how much tax you paid on purchases.

Summary cards:

Card	Meaning
Tax Collected (Output)	GST charged on your sales invoices
Tax Paid (Input)	GST paid on your purchase invoices
Net Tax Liability	Output tax minus input tax. Positive means you owe GST; negative means you have input credit

Tax breakdown tables: Separate tables for Sales and Purchases, each grouped by GST rate (0%, 5%, 12%, 18%, 28%). For each rate, you see:

Number of invoices
Taxable amount (before GST)
Tax amount
Gross amount (taxable + tax)

Filtering: Use the tabs to view Both, Sales only, or Purchases only.

10. Collection Metrics

Measures how efficiently your business collects payments from customers. This is a card-based report (not a table), so it does not have CSV export.

Two large metric cards:

On-Time Collection Rate — percentage of sale invoices that were paid on or before their due date. Colour coded: green for 80%+, amber for 60-79%, red for below 60%.
Days Sales Outstanding (DSO) — the average number of days it takes to collect payment after an invoice is created. Lower is better. Green means healthy, amber means caution, red means slow collections.

Stat cards: Total Invoices, Paid On Time count, and Paid Late count.

DSO Details: Shows the period length, total sales, and average receivable used in the DSO calculation.

11. Cash Flow Forecast

Projects your future cash position based on open receivables, due dates, and historical collection patterns. This report does not use the date range bar — it always looks forward from today.

Top summary cards:

Current Bank Balance — net cash position across all bank accounts
Avg Daily Expenses — your 30-day rolling average of daily expenses

Forecast table: Shows projected cash balance at four time points — Today, +7 Days, +14 Days, and +30 Days. For each period, you see three scenarios:

Scenario	What it assumes
Optimistic	All due receivables will be collected on time
Expected	Based on your historical collection rates
Conservative	Assumes slower collection than usual

A positive forecast is shown in green, negative in red.

Open Receivables by Due Date: Shows your unpaid invoices grouped into buckets — Overdue, Due 0-7 days, Due 8-14 days, Due 15-30 days, Beyond 30 days, and No Due Date. Each bucket shows the total amount and invoice count.

Historical Collection Rates: Shows what percentage of your invoices were historically paid within 7 days, 14 days, and 30 days. If you have very few paid invoices, a Low confidence warning appears because the forecast may not be reliable yet.

Dashboard

The dashboard is the first page you see after selecting a business. It shows key metrics for the current financial year (by default April to March, configurable per business):

Metric	What it shows
Total Sales	Sum of all sale invoice totals in the financial year
Total Purchases	Sum of all purchase invoice totals in the financial year
Total Expenses	Sum of all recorded expenses in the financial year
Total Receivable	Sum of outstanding amounts owed by customers (unpaid/partial sale invoices)
Total Payable	Sum of outstanding amounts owed to suppliers (unpaid/partial purchase invoices)
Cash in Hand	Net cash position: payments received from customers minus payments made to suppliers minus expenses

The dashboard also shows a Recent Invoices table with the 10 most recent invoices across all types.

Custom date range

You can override the financial year default by selecting a custom date range on the dashboard. The metrics update to reflect only the selected period.

Financial year start

By default the financial year starts on 1 April. If your business uses a calendar year or a different start date, change the Financial Year Start Month setting in Settings > Business Profile.

Frequently asked questions

My dashboard sales figure does not match what I expect. What might cause this?

Common causes:

Cancelled invoices are excluded. If you cancelled some invoices, their amount is not counted.
Draft invoices are included in the total. Even invoices in draft status count toward the sales total.
Purchase invoices are not included in the sales figure. Make sure you are looking at the Sales card, not total invoices.
The date filter. If you have a custom date range set, it applies to the dashboard too. Reset to “This Financial Year” to see the full year.

Can I export report data to Excel?

Yes. All tabular reports have a Download CSV button. Click it to save the report as a CSV file, then open it in Excel or Google Sheets. The CSV includes all columns visible in the report.

The receivables figure looks wrong. Is it including paid invoices?

No. Receivables only count sale invoices with status = sent, status = partial, or status = unfulfilled. Fully paid invoices (status = paid) and cancelled invoices are excluded.

What does the Net Cash Movement number mean?

Net Cash Movement = Payments received from customers - Payments made to suppliers - Expenses. A positive number means more money came in than went out during that period. You can see this on both the Daybook and Payment Summary reports.

Why does the Stock Summary ignore the date range?

Stock levels are a snapshot of your inventory right now, not a historical figure. Every sale and purchase adjusts stock in real time. The date range bar has no effect on this report.

How is the margin percentage calculated in Item-wise Sales?

Margin % = (Revenue - Estimated Cost) / Revenue x 100. The estimated cost is based on the purchase price you set for each item. If you have not set a purchase price, the margin column shows a dash.

What do the three scenarios mean in Cash Flow Forecast?

Optimistic assumes all open invoices will be paid on time.
Expected uses your real collection history to estimate how much you will actually collect.
Conservative assumes slower-than-usual collection as a worst-case planning number.

If you are new to Hisaabo and have few paid invoices, the forecast will show a Low confidence warning because there is not enough payment history to make reliable predictions.