Party Ledger

The party ledger is a chronological statement of all transactions with a specific customer or supplier. It gives you the full picture of what is owed and by whom.

Opening the ledger

1. Go to Parties in the left navigation.
2. Click on a party name to open their profile.
3. Click the Ledger tab.

Reading the ledger

Each row in the ledger represents one transaction. The columns are:

Column	Meaning
Date	The date of the transaction (invoice date or payment date)
Document	Invoice number or payment number, clickable to open the full record
Type	Opening Balance, Invoice, or Payment
Debit	Money the party owes you (increases outstanding balance)
Credit	Money received or paid (decreases outstanding balance)
Balance	Running balance after this transaction

Opening balance entry

The first row is always the Opening Balance entry. This is the balance you entered when creating the party — the amount outstanding before you started using Hisaabo.

Invoice rows

Each invoice appears as a debit entry (for sale invoices — you are owed money) or a credit entry (for purchase invoices — you owe money to the supplier).

Payment rows

Each payment appears as a credit entry against the party (you received money, so it reduces the receivable). For supplier payments, it appears as a debit (you paid out, reducing the payable).

Outstanding balance

The final balance in the ledger is the current outstanding amount:

• Positive: The party owes you money. For a customer, this means they have unpaid invoices.
• Negative: You owe the party money. For a supplier, this means you have unpaid bills.
• Zero: All invoices are fully paid — no outstanding balance.

Filtering the ledger

You can filter the ledger by date range to see transactions within a specific period. The opening balance is always shown at the top regardless of the date filter.

Exporting the ledger

Click Export on the ledger view to download the statement as a CSV file. The CSV contains all visible rows including the opening balance entry.

How the balance is calculated

The running balance is computed as:

balance = openingBalance
         + sum(sale invoice totals)
         - sum(purchase invoice totals)
         - sum(payments received from party)
         + sum(payments made to supplier)

Payment allocations (when a single payment covers multiple invoices) are handled at the invoice level — each invoice’s amountPaid field tracks how much of its total has been paid.

Frequently asked questions

My ledger shows a large outstanding balance, but I know the customer has paid everything. What is wrong? This usually means the payments were not recorded against the correct party, or the opening balance was entered incorrectly. Check:

1. Are all payments linked to this party? Open the Payments section and filter by party.
2. Is the opening balance correct? If the customer had no balance when you started using Hisaabo, it should be 0.

The ledger shows a negative balance for a customer. Is that possible? Yes. It means you have received more money from the customer than the total of their invoices — an overpayment or advance. You may want to apply the excess as a credit against their next invoice.

How do I print or share the ledger statement with a party? Export the ledger as CSV and format it in a spreadsheet tool (Excel or Google Sheets) before sharing. PDF export of the ledger statement is not currently supported in the app.